Microsoft Word (MS Word) Notes

Microsoft Word (MS-Word)

 Introduction:

Application file name: winword.exe

Extension name: .DOC

Microsoft word is an advanced word processing application software program. It is a family member of Microsoft Office group. This program was developed by Microsoft Corporation, USA. With the help of this program, we can type the letters, applications, reports, proposals, thesis, bio-data, manuals, brochure, designing, newspaper and other related document. After typing the text for document, we can easily format (design) the text as per need and finally print on the paper. Microsoft Word is also called word processor or word processing program

#. How to Start MS-Word program?

Steps:

1.     Switch on our personal computer (pc). After a few moments we will get windows desktop screen.

2.     Click on  Start button

3.     Click on Programs or All Programs

4.     Click on Microsoft Office group

5.     Click on Microsoft Word. Then we will get Microsoft word document screen.

OR

1.     Click on Start on button

2.     Click on Run or Press Winlogo+R. It displays run dialog box. 

3.     Type the application file name of MS-Word program (winword.exe)

4.     Click on Ok. It displays Microsoft Word document screen.

#. How to Save the document? (Ctrl+S/F12)

Steps:

1.     Click on           Office button at the top- left side of the document screen.

2.     Click on Save option. It displays Save As  dialog box.

3.     Choose the required drive  (C: or D: or E:) and directory/folder name.

4.     Type the file name into file name box.

5.     Click on Save Button

#. How to Close the document? (Ctrl+W)

Steps:

1.     Click on Office button

2.     Click on Close option.

#. How to open the new blank document screen? (Ctrl+N)

Steps:

1.     Click on Office button

2.     Click on New option

3.     Click on Blank Document

4.     Click on Create button

#. To open the document: (Ctrl+O/Crtl+F12)

Open option i s used to open the document, which is already saved for editing or printing reading purpose.

Steps:

1.     Click on Office button

2.     Click on Open option. It displays open dialog box.

3.     Choose the required drive and director name, where the files are kept.

4.     Choose the file name

5.     Click on Open button

Home Menu

Calibri (Body) = Font Name => It is used to change the font name (handwriting style) of the text.

 11 = Font size => It is used to change (enlarge or reduce) the size of the text.

A|A  -  Increases/decreases font size.

B- Bold => It makes the text slightly large and thicker.

I –Italic --> It bends the text slightly right side on the line (Italian style)

U- Underline --> To set the required underline

abc – Strikethrough => Draw a line through the text (Cancel)

x₂ –Subscript =>Lowers the text through the baseline by reducing size.

X² – Superscript => Raises the text through the baseline by reducing size.

Aa – Change Case --> Converts the text into required case.

Alignment => Alignment is the horizontal position of the text between left and right margin.  It is used to change the horizontal position of the text between left and right margins. There are four types of alignment. They are;

Left alignment   => Ctrl+L

Center alignment => Ctrl+E

Right alignment => Ctrl+R

Justify alignment => Ctrl+J

#. What is cursor (Insertion Point)?

The vertical blinking line on the document screen is called cursor.

#. What is icon?

The graphical (symbolic) representation of computers item name is called icon. It is used to give the command to the computer system.

#. How to delete the text?

Delete or Backspace keys are used to delete unnecessary text on the document.

#. Delete Key:

It deletes a character from left to right position.

Steps:

1.     Keep the cursor just left side of the character, which we want to delete.

2.     Press Delete key on the keyboard.

#. Backspace key:

It deletes a character from right to left position. (Backward position)

Steps:

1.     Keep the cursor just right side of the character, which we want to delete.

2.     Press Backspace key on the keyboard.

#. How to select (highlight) the text?

1. Hold the left button of mouse and drag it at proper direction.
2. Press Shift + Arrow key

#. Cursor movement:

User can easily move the cursor by a character, word, line, paragraph, page and entire document as per need.

Key                                           Result 

Right Arrow         = Moves the Cursor one character right from the Cursor position.

Left  Arrow         = Moves the Cursor one character left form the Cursor position.

Top Arrow         = Moves the Cursor one line up.

Bottom Arrow         = Moves the Cursor one line down.

End Button         = Moves the Cursor at end of current line.

Home Button          = Moves the Cursor at beginning of current line.

Ctrl+ Right Arrow = Moves the Cursor one word right.

Ctrl+ Left Arrow = Moves the Cursor one word left.

Ctrl+ Top Arrow = Moves the Cursor one paragraph up.

Ctrl+ Bottom Arrow = Moves the Cursor one paragraph down. 

Ctrl+ End                 = Moves the Cursor at bottom of document.

Ctrl+ Home                 = Moves the Cursor at top of document.

Page Down                 = Moves the Cursor one page down.

Page Up                 =  Moves the Cursor one page up.

Note:

When we have to press Shift + Cursor movement key, it will select the particular text on the document screen.

#. Select All (Ctrl+A)

Select All option is used to select (highlight) the whole text on the document screen at a time.

Steps:

1. Click on Home menu.

2.  Click on Select drop down arrow key.

3. Clickon Select All.

#. Shortcut key for text formatting:

Ctrl+B                  =>     Bold

Ctrl+Shift+B        =>     Bold

Ctrl+U        =>     Underline

Ctrl+I                   =>     Italic

Ctrl+Shift+>        =>     It increases (enlarge) font size.

Ctrl+Shift+<        =>     It decreases (reduce) font size.

Ctrl+Shift+F =>   It changes font name (handwriting style) by typing or selecting font name.

Ctrl+D                  => It changes font name (handwriting style) by typing or selecting font name.

Ctrl+Shift+P        => It changes font size by typing or selecting font size number.

Ctrl+ ]                  => It increases font size one point above.

Ctrl+ [                  => It decreases font size one point down.

#. Undo (Ctrl+Z)

Undo option is used to restore recently deleted or formatted text in a previous position. (Return backward step by step).

Steps:

1.     Click on Undo icon on the Customize Quick Access Toolbar or Press Ctrl+Z

#. Redo (Ctrl+Y)

Redo option is used to brings back to the original position. (Return forward position)

Steps:

1.     Click on Redo icon on the Customize Quick Access Toolbar or Press Ctrl+Y.

#. How to copy the text? (Ctrl+C)

Copy option is used to make the duplicate text on the document screen.

Steps:

1.     Highlight the text, which we want to copy.

2.     Click on Home menu.

3.     Click on Copy option.

4.     Keep the cursor at target place.

5.     Click on Paste drop down button

6.     Click on Paste option.

2^nd Method:

1.     Highlight the text.

2.     Press Ctrl+C

3.     Keep the cursor at target place.

4.     Press Ctrl+V

#. How to move the text? (Ctrl+X)

Cut option is used to move the text from one place to another place.

Steps:

1.     Highlight the text, which we want to move.

2.     Click on Home menu.

3.     Click on Cut option.

4.     Keep the cursor at target place.

5.     Click on Paste drop down button

6.     Click on Paste option.

2^nd Method:

1.     Highlight the text.

2.     Press Ctrl+X

3.     Keep the cursor at target place.

4.     Press Ctrl+V

#.       Format Painter:

Format Painter is used to copy the formatted style at particular text.

Steps:

1.     Keep the cursor at formatted text.

2.     Click on  Home menu

3.     Click on Format Painter option.

4.     Highlight the particular text (target text)

#. Clear Formatting:

Clear option is used to delete the whole formatted style of the selected text.

Steps:

1.     Click on Home menu.

2.     Click on Clear Formatting icon.

#. Font: (Ctrl+D)

Font option is used to change the font name, font style, font size, font colour, underline style, underline colour, text effect,  character space and text animation etc. of the selected text.

Steps:

1.     Highlight the required text.

2.     Click on Home menu.

3.     Click on Font drop-down arrow option. It displays a font dialogue box.

Ø     Font:

    It is used to change the font name (handwriting style) of the selected text.

Ø Style:

It is used to change the style of the text such as Bold and Italic

Ø Size:

    It is used to change (increasing or decreasing) the size of the selected text.

Ø Font color:

    It is used to change the color of the text like, red, green, blue etc.

·        Underline style:

    It is used to apply the required underline like, Single Double, Dotted, dash, etc.

     *. Underline color        

    To change the underline color

     *. Strikethrough (Cancel)

    It is used to draw a line though the text.

Example: Nepal = Nepal

     *. Double strikethrough

     It is used to draw a double line though the text.

    Example. Nepal = Nepal

    *. Superscript(Ctrl+Shift++)

    It raises the text or number through the baseline by reducing size.

    Ex. = a², b², 10^th

    *. Subscript (Crtl++)

    It lowers the text through the baseline by reducing size.

   Ex. H2, SO4 HNO3 = H₂SO₄, NHO_3, Cl₂

   *. Shadow

   Adds the shadow behind the text.

   *. Outline

   Displays inner and outer line of the text A=A

  *. Emboss:

  It displays impressed text.

  *. Engraves:

  It displays, pressed text.

  *. Small caps

  Makes the text small capital

  chetan= CHETAN

*. All caps:

Makes the text large capital.

chetan = CHETAN

*. Hidden

It is used to hide the text.

#. Character Spacing

          The Horizontal space (distance) between two or more character is known as character space. Changing the space between two or more characters is known as character spacing.

Normal Normal Expended Condensed

Spacing: Default (original) space.

It is increase space between two or more character according to our requirement (Nepal= N e p a l)

It decreases space between two or more character according two our requirement. Ex. (Nepal- Nepal)

Position: Default (Original) Position (a2).

It raises the text through the baseline without changing  size (a2).

It lowers the text through the baseline without changing  size (a2).

Scale:

It is used to stretch the text. So, it makes the text large and thicker than the normal text

Ex. A= A 

#. How to change the Language?

·        Steps:

·        Highlight the text.

·        Click on Review menu. Color

·        Click on Set Language option. It displays a list of languages box.

·        Choose the required language  English (UK)

·        Click on ok

#. How to check the spelling and grammar?

We can check the wrong spelling and grammar on the document by using three methods.

1.      By clicking Spelling & Grammar on the Review menu.

2.      By pressing right button of mouse on wrong word.

3.      Pressing function key F7 on the keyboard

Steps:

1.     Keep the Cursor at top of document.

2.     Click on Review menu.

3.     Click on Spelling & grammar.

4.     Choose the correct spelling and grammar.

5.     Click on Change or Change All button.

#. Thesaurus (Shift+F7)

Thesaurus is like a English dictionary, which is used to display synonyms (Word with same meaning) and Antonyms (Word with opposite meaning) of the selected word.

Steps:

1. Highlight the required word.

2. Click on Review menu.

3.  Click on Thesaurus option.

#. Hyphenation:

Hyphenation option is used to apply the hyphen [Dash] at the end of word on the line if necessary.

Steps:

1.     Highlight the text.

2.     Click on Page Layout menu.

3.     Click on Hyphenation Drop-Down button.

4.     Click on Hyphenation options. It displays a dialog box.

5.     Tick the Automatically Hyphenate Document.

6.     Click on ok.

#. Setting Margin (Page Setup)

Margin is an unwritten space around the text on the document screen. There are four types of margin. They are;

1.     Left margin

2.     Right margin

3.     Top margin

4.     Bottom margin

Steps:

1.     Click on Page Layout menu.

2.     Click on Page Setup. It displays page set up dialog box.

3.     Choose the required margin, paper size and orientation.

For example:

Margin:                Left      =          1”                          Paper size                        Print orientation

                              Right    =          0.6 to 0.8”                   A4                        Landscape or Portrait

                              Top       =          1”

      Bottom =          0.6 to 0.8”

To apply the page number:

Steps:

1.      Click on Insert menu

2.      Click on Page Number drop down arrow button

3.      Click on required position, alignment  and format

4.      Click on  Close

#. How to insert table in MS-Word program?

Steps:

1.       Click on Insert menu.

2.       Click on Table drop-down arrow button

3.       Click on Insert Table option

4.       Type  or select the number of columns and rows

5.       Click on ok.

#. How to insert column?

1.       Highlight the column where we want to insert column

2.       Press right button of mouse on the selected column

3.       Click on Insert menu

4.       Click on Insert column to the left or Insert column to the right option.

#. How to delete column?

1.       Highlight the required column, which we want to delete.

2.       Press right button of mouse on the selected column

3.       Click on Delete Columns.

#. How to insert row?

1.       Highlight the required row

2.       Press right button of mouse on the selected row.

3.       Click on Insert

4.       Click on Insert Rows Above or Insert Rows Below.

#. How to delete row?  

1.       Highlight the required row

2.       Press right button of mouse on the selected row

3.       Click on Delete Rows

#. Delete:           

Delete option is used to delete table, row, column and cell as per need.

Steps:

1.       Select the required cell.

2.       Click on Layout menu

3.       Click on Delete icon. It displays;

Delete Cells = It deletes row or column but dialog box will be appeared

Delete Columns = It deletes current column

Delete Rows = It delete current row

Delete Tables = It deletes current tables

#. Insert Above: It is used to insert a row just above the cursor position 

#. Insert Below: It is used to insert a row just below the cursor position.

#. Insert Left : It is used to insert a column just left side of the cursor position

#. Insert Right : It is used to insert a column just right side of the cursor position.

#. Merge Cells:

Merge Cells option is used to combine the multiple cells into a single cells

Steps:

1.       Select the required cells.

2.       Click on  Layout.

3.       Click on  Merge cells option

#. Split Cells:

Split cells option is used to split divide a single cell into multiple cells.

1.       Click on  Layout

2.       Click on Split Cells option

3.       Select the required no. of rows and columns

4.       Click on on ok

#. Split Table:

Split Table option is used to split (divide) a table into two parts.

Steps:

1.       Keep the cursor at proper cell.

2.       Click on Layout menu

3.       Click on Split Table option.

#. Formula:

Formula option is used to solve the simple problems of the numerical proplems

Steps:

1.       Keep the cursor into the resulting cell.

2.       Click on Layout menu

3.       Click on Formula opton

4.       Type the required formula

For example:

=Sum(left) => Adds horizontally

=Sum(Above) => Adds vertically

=Product)left) => multiplies horizontally

5.       Click on ok

#. Sort:

Sort option is used to arrange the field records in ascending (A-Z,0-9) or descending (Z-A, 0-9) order into the table cell

Steps

1.       Highlight the required records only.

2.       Click on Layout menu

3.       Click  on Sort option. It displays a dialog box.

4.       Choose the required column name

5.       Choose the required order (Ascending or Descending)

6.       Click on ok

Text Orientation:

Text orientation option is used to change the direction of the text into the table cell.

1. Select the required cell

2. Click on Layout menu

Click on Text Orientation option.s

Cell Alignment : These are used to change the vertical or horizontal alignment into the table cellsss

Select:

Select option is used to select (highlight) the cell or column or row or table of the current table.

Steps:

1.       Keep the cursor into the required cell.

2.       Click on Layout

3.       Click on Select option. It displays;

Select Cells <----- to select a cell.

Select Column <-- to select a column.

Select Row <------ to select a row.

Select Table <---- to select  a table.

4.       Click on required option.

S,No.	Name	Subject						Total
		Eng	Nep	Sci	OM	CM	Acct
1
2
3
4
5
6
7

View Guidelines:

This option is used to hide or display the gridlines on the table boarder.

Steps:

1.     Click on Layout

2.     Click on View Gridlines option.

#. Table Properties:

Table Properties option Is used to change the table alignment/wrapping style, row height, column width and cell alignment of the selected cells.

Steps:

1.     Highlight the required cells

2.     Click on Layout menu

3.     Click on Properties icon. It displays table properties dialog box.

4.     Choose the required table alignment (left)/ wrapping style (none), column width, row height and cell alignment.

5.     Click on ok

#. How to convert record into table?

Convert text to table option is used to convert already typed records into table.

Steps:

1.     Type the required records by separating tab key.

2.     Highlight the typed records.

3.     Click on Insert menu.

4.     Click on Table drop-down arrow.

5.     Click on Convert text to table option. It displays a dialog box.

6.     Choose the required no. of rows and columns.

7.     Click on ok.

#. Draw Table:

Draw table option is used to draw the required table on the document with hand.

Steps:

1.     Click on Insert menu.

2.     Click on Table drop-down arrow.

3.     Click on Draw Table option.

4.     Draw the required table using table tools.

#. How to type the text in news paper column style?

Columns option is used to type the text in news paper column style on the document screen.

Steps:

1.     Keep the cursor at proper place.

2.     Click on Page Layout menu.

3.     Click on Columns drop-down arrow and click on More Columns option. It displays a dialog box.

4.     Type or select the required number of columns.

5.     Click on Apply to box and click on This Point Forward.

6.     Click on ok. Then type the text for first column. After typing the text for first columns, Click on Breaks drop-down arrow and click on Column. And type the text for second column. Similarly type the rest of columns. (To break the column, press Ctrl+Shift+Enter).

7.     After typing the text for all columns,

8.     Click on Page Layout menu.

9.     Click on Columns drop-down arrow

10.            Click on More Columns option

11.            Click on single columns (One)

12.            Select This Point Forward into Apply to box.

13.            Click on ok.

#. Bullets and Numbering:

Bullets and numbering option is used to apply the bulleted or numbered list on the paragraphs.

Steps:

1.     Keep the cursor at proper place.

2.     Click on Home menu.

3.     Click on Bullets drop-down arrow and click on Define New Bullets. It displays a dialog box.

4.     Click on Symbol tab

5.     Choose the required symbol

6.     Click on ok and Ok.

#. Paragraph:

Paragraph option is used to change the alignment (Left, Centre, Right), Indent, paragraph space and line space of the selected paragraphs.

Indent:

Indent is an unwritten space (gap) from left and right margin to text position. There are four types of indents. They are;

i)                   First line indent

ii)                Hanging indent

iii)              Left indent

iv)              Right indent

Margin:

Margin is an unwritten space (gap) around the text of the pages. There are four types of margin. They are;

i)                   Left margin

ii)                Right margin

iii)              Top margin

iv)              Bottom margin

Paragraph space:

The vertical space (gap/distance) between two or more paragraph is called paragraph space.

Line space:

The vertical space (gap/distance) between two or more line is call line space.

Indentation

Steps:

1.     Highlight the required paragraphs.

2.     Click on Home menu.

3.     Click on Paragraph option. It displays a dialog box.

4.     Choose the required alignment, Indentation, line space and line space.

5.     Click on ok.

# Line Spacing short cut key:

=>     Ctrl+1         =       Single line spacing.

=>     Ctrl+2         =       Double line spacing.

=>     Ctrl+5         =       1.5 line spacing.

=>     Ctrl+M=     To increase left indent.

=>     Ctrl+Shift+M =    To decrease left indent

=>     Ctrl+T =     To increase hanging indent

=>     Ctrl+Shift+T = To decrease hanging indent

#. Find: (Ctrl+F)

Find option is used to find (search) a particular word or sentence on the document.

Steps:

1.   Keep the Cursor at top of document.

2.   Click on Home menu.

3. Click on Find drop-down arrow and Click on Find option. It displays a dialog box.

4.   Click on find what box and type the searching word or sentence.

5.   Click on Find Next button. The highlighted bar will be stopped at that word when found.

6. To Searching that same string, click on Find Next repeatedly.

7.  After searching the word or sentence, click on cancel button.

#. Replace (Ctrl+H):

Replace option is used to searching a particular word or sentence, which is already typed and  replace with new word or sentence on the document.

Steps:

1. Keep the cursor at top of document.

2.  Click on Home menu.

3. Click on Replace drop-down arrow and click on Replace option. It displays a dialog box.

4.  Click on Find what box and type the searching word.

5.  Click on Replace with box and type the new word (Replacement).

6.  Click on Replace or Replace All button.

#. Go to (Ctrl+G)

Go To option is used to move the cursor from one page to another page.

Steps:

1.  Click on Home menu.

2.  Click on Find drop-down arrow and Click on Go to option.

3.  Choose the page and type the page number.

4.  Click on Go To button.

#. Index and Tables (Table of Content):

Table of content is the simple but very important part of the document. It is used to move the cursor directly at particular topic of the document on the page.

Steps:

1.  Prepare the document having different topics.

2.  Format the given titles (topics) by using style icon on the Home toolbar.

3.  Keep the cursor at required place, where we want to insert table of contents.

4.  Click on Reference menu.

5. Click on Table of contents drop-down arrow and Click on Insert Table of contents

6. Click on Table of Contents tab.

7.  Select the required format, tab leader and levels.

8.  Click on ok.

9. Go to the required title (Heading), Press Ctrl+left button of mouse on the designed title (Heading).

#. Object:

Object option allows to insert required object like: Microsoft Equation, Microsoft Clipart Gallery, Microsoft Excel Chart, Bitmap Image etc. on the document screen.

To insert Microsoft Equation;

Steps:

1)     Click on Insert menu.

2)     Click on Object drop-down arrow and Click on Object option. It displays a dialog box

3)     Click on Microsoft Equation 3.0.

4)     Click on ok. Microsoft equation editing screen will appear.

5)     Design the required equation.

6)     Click on word document screen.

#. Setting header and footer:

A header is the common text on the pages, which is printed at top of every page. But footer is printed at bottom of every page. These are not related to the main body of the document.

Steps:

1.     Click on Insert menu.

2.     Click on Header drop-down arrow and click on Blank Header box.

3.     Choose the required alignment (left or center or right)

4.     Type the text for header. (eg. Date: 2072-06-10)

5.     For footer;

i)                   Click on Goto footer icon. It displays a box.

ii)                Choose the required alignment.

iii)              Type the text for footer. (Prepared by Sangita)

iv)              Click on Close button.

#. Select Object:

Select Object option is used to select the multiple objects on the document screen.

Steps:

1.     Click on Home menu

2.     Click on Select drop-down arrow and click on Select Objects option

3.     Select the objects as per need.

#. How to insert new page? (Ctrl+Enter)

Steps:

1.     Keep the cursor at proper place.

2.     Click on Insert menu.

3.     Click on Blank Page option

#. Picture:

Picture is used to insert required picture on the document screen from the storage device.

Steps:

1.     Click on Insert menu.

2.     Click on Picture option.

3.     Choose the drive and directory name, where the  picture files are kept.

4.     Choose the picture

5.     Click on Insert button.

#. Clip Art:

Clip Art option is used to insert picture by searching method.

Steps:

1.     Click on Insert menu.

2.     Click on Clip Art option.

3.     Type the picture name into search for box.

4.     Click on Go

5.     Click on required picture.

6.     Format the active picture by clicking format menu and given options

#. Shapes:

Shapes option is used to draw the required shape on the document screen.

Steps:

1.     Click on Insert menu.

2.     Click on Shapes drow-down arrow and click on required shape.

3.     Draw the selected shape on the document. screen.

#. Word Art

Word Art option is used to design the text in different shape on the document screen.

1.     Click on Insert menu.

2.     Click on WordArt drop-down arrow and click on required WordArt style.

3.     Type the required text for WordArt.

4.     Click on ok.

5.     Format the active WordArt text.

#. How to insert Date and Time?

Steps: 

1.     Keep the cursor at required place.

2.     Click on Insert menu.

3.     Click on Date & Time option. It displays a list of formatted date and time.

4.     Click on  required formatted date.

5.     Click on ok.

#. Drop Cap:

Drop Cap option is used to make an initial character large and capital with required line dropping.

Steps:

1.     Highlight the required character.

2.     Click on Insert menu.

3.     Click on Drop Cap drop-down arrow and click on Drop Cap option. It displays a dialog box.

4.      Click on Dropped box.

5.     Select the required font name for dropped character.

6.     Select lines to drop and distance from text

7.     Click on Ok

#. Text Box:

Text Box option is used to insert a rectangular shape on the document screen, where we can easily type the text.

Steps:

1.     Click on Insert menu.

2.     Click on Text Box drop-down arrow and Click on Draw Text Box option.

3.     Draw the required rectangular shape and type the required text.

#. Text Direction:

Text Direction option is used to change the direction (orientation) of the text into the text box.

Steps:

1.      Select the text box.

2.      Click on Format menu.

3.      Click on Text Direction option

#. How to insert symbol?

Steps:

1.     Keep the Cursor at proper place.

2.     Click on Insert menu.

3.     Click on Symbol drop-down arrow  and Click on More Symbol. It displays a Symbol dialog box.

4.     Choose the required font name from font box.

5.     Select the required symbol.

6.     Click on Insert button.

7.     Click on Close button.

#. Footnote:

A footnote is an extra detail (information) of any word or sentence, which is printed at bottom of current page but endnote, is printed at end of document.

Steps:

1.       Keep the cursor at just right side of the word or sentence.

2.       Click on Reference menu.

4.       Click on Insert Footnote  option.

5.       Type the text for footnote.

#. Borders and Shading:

Page Borders option is used to apply the paragraph border, Page border and shading (Background) of the selected text.

Steps:

To change the background colour;

1.           Highlight the required text only.

2.           Click on Page Layout menu.

3.           Click on Page Borders option. It displays a dialog box.

4.           Click on Shading tab and choose the required background color or patterns style in percentage.

5.           Click on ok.

To apply the page border;

1.           Click on Page Layout menu.

2.           Click on Page Borders option.

3.           Click on Page Border tab.

4.           Choose the required line style, line color, line width or art style.

5.           Click on ok.

#. Page Color:

Page Color option is used to apply the nonprintable color on the page or pages.

Steps:

1.     Click on Page Layout menu

2.     Click on Page Color drop-down arrow button

3.     Click on required color.

#. Watermark:

Watermark option is used to apply the ghosted text at the background of the text.

Steps:

1.     Click on Page Layout menu

2.     Click on Watermark drop-down arrow button and click on Custom Watermark option.

3.     Click on  Picture watermark or Text watermark and Select picture or type the text.

4.     Click on ok.

#. How to save the document with password?

A password is an extra security for the document. It is used to lock the document. When we have to save the document with password, nobody can open the document except its user. Always remember the password, if we forget the password there is no way to open the document.

Steps:

1. Click on Office button

2. Click on Save As option.

3. Click on Tools drop-down arrow and click on General options. It displays a dialog box

4. Into the password to open box, type the required password up to 15 characters. We will get an asterisk (*) sign while typing the password.

5. Click on ok.

6. Retype the same (confirm) password.

7. Click on ok.

8. Save the document

#. How to remove the password from the document?

Steps:

1. Open the file having password.

2. Click on Office button.

3. Click on Save As option.

4. Click on Tools drop-down arrow button and click on General options

5. Remove the asterisk (*) sign from the password to open box.

6. Click on ok.

7. Save the document

#. How to protect the document?

Steps:

1.     Click on Review menu.

2.     Click on Protect Document drop-down arrow and click on Restrict Formatting and Editing option.

3.     Tick the required given two options.

4.     Click on Yes, Start Enforcing Protection button

5.     Type the protection password and confirm password.

6.     Click on OK

Note:

When we have to protect the document with protection password, nobody can modify the text for file. All text becomes locked. It makes the text read only.

#. To remove the protected password;

1.     Click on Review menu

7.     Click on Protect Document drop-down arrow and click on Restrict Formatting and Editing option.

2.     Click on Stop Protection button

3.     Type the protected password

4.     Click on ok.

#. Macro:

Macro option is used to store (Save) our special text into the specify key or toolbar, which we can easily paste at proper place on the document.

Steps:

1.     Click on View menu.

2.     Click on Macros drop-down arrow and click on Record Macro option.

3.     Click on keyboard Button.

4.     Press shortcut key for macro. (Ctrl+K)

5.     Click on Assign button.

6.     Click on Close button

7.     Type the text for macro.

8.     Click on View/Macros and  Stop Recording button.

To delete the macro;

1.     Click on View menu

2.     Click on Macros drop-down arrow and  click on View Macros option

3.     Choose the required macro name.

4.     Click on Delete button.

5.     Click on Yes button

#. Mail Merge:

          Start Mail Merge option is used to prepare the circulation letter having same text for different name & addresses.

Steps:

1)    Click on Mailings menu.

2)    Click on Start Mail Merge drop-down arrow and click on Step by Step Mail Merge Wizard option

3)    Click on Letters

4)    Click on Next button

5)    Click on Use the current document.

6)    Click on Next.

7)    Click on Type a new list.

8)    Click on Create.

10.Click on Customize Columns button

11) Remove the entire field name by clicking Delete and Yes button.

12) Click on Add button, Type the new field name.

Example:

Name

Address

13. Click on ok.

14. Type the required records for given field names.

15. Click on Ok button

16. Type the file name and click on Save button.

17. Click on ok.

18. Click on Insert Merge Field drop-down arrow and click on first field name. Similarly insert rest of field names.

«Name»

«Address»

19. Type the text for letter.

20. Click on Finish & Merge drop-down arrow and click on Edit Individual  Documents

21. Click on ok button.

#. Auto Correction options:

Auto Correction options is used to correct the required given options, before typing the text on the document screen.

Steps:

1. Click on Office button

2. Click on Word Options. It displays a dialog box.

3. Click on Proofing option

4. Click on AutoCorrection options button.

5. Tick the required options as per need.

6. Click on Ok and Ok.

#. Word Count:

Word Count option allows to display the total number of characters, words, lines, paragraphs, pages and entire document by counting.

Steps:

1.     Click on Review menu.

2.      Click on Word Count Option.

#. Print Preview:

Print Preview option allows to display the document on printing position.

Steps:

1.     Click on Office button.

2.     Click on Print and click on Print Preview option.

#. How to print the document?

Steps:                                      

1.     Type the text or open the file.

2.     Click on Office button

3.     Click on Print option. It displays a dialog box.

4.     Choose the required printer name and page range.

Examples:

All:        =       It sends all the pages on printing job.

Current: =       It sends the particular page to the print job, where the Cursor is located.

Selection:  =       It sends the selected text to the print job.

Pages:  =       It sends the given pages to the print job.

5.     Click on ok

Hope You Like it.